When the Home Office checks, your sponsor records are ready. £99 a month.
SponsorGuard keeps the records a sponsor licence asks for — right to work, visa and CoS dates, pay against the CoS, the reporting deadlines, your sponsorship management system (SMS) users and your policies — current as you work, so a compliance visit finds them in one place. Compliance software, not immigration advice.
Record, check, diary, visit-ready.
- 1 RecordYour staff, sponsored or not, on one page.
- 2 CheckEach row is matched to a worker and their pay compared with their CoS salary and going rate.
- 3 DiarySponsorGuard counts the deadline in working days: 10 for a worker's circumstances, 20 for your organisation.
- 4 Visit-readyA compliance visit finds the records in one place. Export the reporting diary at any time.
For sponsors
Keep the records a sponsor licence asks for, current as you work. 30 days free, no card.
For immigration solicitors
Check a role and its candidates before you assign a Certificate of Sponsorship, then build the Appendix D pack for your solicitor to sign.
The Home Office may check a sponsor at any time.
The sponsor guidance says a compliance check can happen at any time, and a visit "can be on an announced or an unannounced basis" (Part 3, C7.9). Four dates and duties sponsors are working to now:
Multi-factor authentication on the SMS
The Home Office began bringing in mandatory multi-factor authentication for sponsorship management system (SMS) users on a phased basis from 3 September 2026, and expects it to be in place for all sponsors by November 2026. It needs a current email address for every SMS user, and a current mobile number and correct date of birth for Level 1 Users.
Sponsor guidance Part 1, v08/26, L4.67 and L4.84
Level 2 Users upgraded or deactivated
From 9 September 2026 no new Level 2 Users can be appointed. Existing ones must be upgraded to Level 1 Users (if eligible) or have their accounts deactivated by 8 March 2027. After that date, the Home Office will deactivate any Level 2 Users still in place.
Sponsor guidance Part 1, v08/26, L4.58 and L4.59
Reporting changes on the SMS
Changes to a sponsored worker's circumstances must be reported within 10 working days of the event, and changes to your organisation within 20 working days, unless the guidance says otherwise.
Sponsor guidance Part 3, v08/26, C1.13
Up to £60,000 per illegal worker
A sponsor in breach of the statutory right to work scheme may be given a civil penalty of up to £60,000 for each illegal worker, and a civil penalty is likely to lead to the licence being revoked. From 1 October 2026 the duty to check also covers people engaged under a worker's contract, individual sub-contractors and online matching services.
Sponsor guidance Part 3, v08/26, C7.27 and C7.30
The sponsor file, kept as you work.
Each part of SponsorGuard holds one set of records the guidance asks a sponsor to keep. Home shows one list of what's due, and the menu shows a count next to anything that needs you.
Staff & checks register
Your staff, sponsored or not, on one page. Each sponsored worker shows three things: their right to work and when the follow-up check is due, their visa expiry (or the CoS expiry until a visa is recorded), and their CoS salary against the going rate you recorded.
Every row tells you the next step.
Right to work, with ID capture
Send a worker a link. They photograph their ID and take a selfie. Our own liveness check looks for a live person, and face matching compares the selfie with the ID photo. You review it and record your decision.
Share code checks are done on the Home Office service and recorded by you: the date and what it showed. The ID capture adds evidence to your file; it does not replace the check the Home Office guidance sets out.
Pay-run salary check
Upload your pay-run export as a CSV and say how often you pay: weekly, fortnightly, four-weekly or monthly (or give annual figures). Each row is matched to a worker and their pay compared with their CoS salary and going rate.
Pay below the CoS salary opens a reporting entry with its 10-working-day deadline. Pay below the going rate is flagged for you to review.
Reporting diary
Log a reportable change and SponsorGuard counts the deadline in working days: 10 for a worker's circumstances, 20 for your organisation. Reminder emails go to the account owner and admins 5 and 2 working days before, on the day, and if it goes overdue.
You make the report on the SMS; the diary keeps the record. Export it at any time.
Key Personnel & SMS users
Your Authorising Officer, Key Contact and SMS users, with what has to stay true about them. It flags:
- no Authorising Officer or no Level 1 User
- Level 2 Users to upgrade or deactivate by 8 March 2027
- missing multi-factor authentication details
- SMS accounts at or near 12 months without a login
Log the Authorising Officer's recommended monthly check with one button.
Five sponsor policies to sign
Answer a short set of questions, generate the document, review it and sign it:
- Record-keeping policy (Appendix D, v08/26)
- Right to work and immigration-status monitoring procedure
- Sponsor duties and reporting procedure
- Sponsored-worker privacy notice and retention schedule
- Employment-rights information pack
If we update the wording, you're told to regenerate and re-sign.
Team
Invite colleagues as Admin or Staff. Admins can change records; Staff can see them but not change them. The account owner gets an email for every team change.
Employment-rights record
Record the date each worker was given the employment-rights information, how it was given and when they acknowledged it, with the signed slip if you have one.
Billing you manage yourself
Choose monthly or annual, open your billing details, switch to annual, or cancel, all inside the app. No call to cancel.
One plan. Everything above is in it.
SponsorGuard Shield
Or £990 + VAT a year: twelve months for the price of ten.
Start your 30-day free trialHow the trial works
- Enter your work email and your organisation. No password and no card.
- Open the link we email you and press Continue. Your 30-day free trial starts and you're in.
- If you don't choose a plan by the end of the trial, your account becomes read-only. Your records stay readable, and you can still export your reporting diary.
Check the role, then build the Appendix D pack, for your solicitor to sign.
Step 1: check a role and its candidates against the Home Office rules, with the quote and the rule for each result. Step 2: build the Appendix D evidence pack and the CoS details. Your firm uploads what it already has; your solicitor reviews, decides and signs.
For the care home, the hotel and the business that sponsor a handful of workers.
SponsorGuard is built for employers who hold a sponsor licence without a dedicated immigration-compliance team. It sits alongside your HR and payroll and keeps the sponsor records in one place, so a compliance visit finds a system, not a scramble.
It doesn't log in to the SMS and never asks for your SMS password. You make your reports there; SponsorGuard keeps the record and counts the clock.
SponsorGuard provides compliance software and record-keeping tools. It is not a law firm or an immigration adviser and does not give legal or immigration advice, which are regulated activities. The register, checks, salary check, diary, Key Personnel register and policies help you organise and evidence your duties as a UKVI licensed sponsor and your right to work checks. They support, but do not replace, your organisation's own legal responsibilities and any professional immigration advice you may need.